Sourcing Requirements / Budget Drivers
It is best to choose locations based on regions where the product will be offered and where you have local staff to help facilitate the training. Utilizing local staff to teach each training or demo the product, will cut down on travel costs.
Once the locations are confirmed, the next step is to determine the type of venue to use for the training. Hotel meeting space is a great initial option. Hotels offer not only the meeting space, but the food and beverage, A/V, and sleeping rooms if needed. This can allow for one contact to arrange all the logistical aspects of the meeting.
More creative options to look at when sourcing venues can include local museums, restaurants, breweries, or even rooftop patios. When utilizing a unique venue, outside vendors might need to be procured to bring elements these types of venues do not provide. This cannot only increase budget but also the amount of time needed to source and procure multiple vendors. Although using a unique venue can increase costs, they also create buzz and interest in the event.