meeting planning services
We keep track of your meeting planner checklist while staying flexible enough to react to the unforeseeable obstacles. Rest easy knowing your corporate meeting planner has your bases covered.
With so many moving pieces, rely on a service partner that is trusted by Fortune 1000 clients. From short-run roadshows to international meetings, we’ve got it taken care of!
It’s all in the details, and details are our specialty! As a full-service event management and meeting planning agency, our professional meeting planners help you achieve the highest ROI and deliver impactful, inspiring meetings that have attendees singing your praises.
Our Certified Meeting Professionals manage the hundreds of details to give you peace of mind, impress your audience, and deliver on all your meeting’s goals. Take the weight off your shoulders with our dedicated industry veterans.
Make the most of your chance to impress and fire up your team with an above and beyond spectacle that jump-starts company morale. If you feel the spark dimming, fire up the meeting with new techniques that blow away attendees and employees alike!
The extra strength our team brings to help your organization manage both the pre-event planning and on-site logistics will take your event to the next level. Keep the show running like clockwork and stay in the loop every step of the way.
Using the cutting edge of mobile apps, gamification, and Brightspot’s in-house developed Unite registration platform, attendees are fully connected to the meeting from start to finish.
Leveraging hotel relationships, local vendors, and trusted A/V partners, professional meeting planners uncover savings to offset the agency fee. Factor in time saved and hiring corporate meeting planners becomes more than affordable.
Our proprietary Working Budget gives full transparency to all costs and deliverables. No markups. No hidden costs. No surprises. Anxious meetings with the finance departments about overspend are no more!
Regardless of the industry, business meetings play an essential part of operating a company successfully. They bring people together from different roles, departments, and geographical locations to discuss and align on the strategy that moves a company forward. However, an effective meeting requires more than just a group of people gathered in the same room. There are a variety of elements, such as the right venue, A/V, F&B (food & beverage), registration, agendas, and so much more, that when sourced, planned, and executed upon, create an efficient meeting that yields desired results.
Companies host Sales Kickoffs (SKOs) at the beginning of their fiscal year to gather for a critical, face–to–face, internal conference. SKOs are a great platform for sales teams to learn, grow, and re-energize for the upcoming year. It is a time to celebrate the past year’s successes and review the opportunities. The entire C-suite adds impact when they attend the kickoff, provide key strategic updates, and present defined goals.
While many companies hold meetings for their internal staff, software and technology companies host “user conferences” to pass down knowledge and best practices to their customers or members who use their products and services. It is also a fabulous opportunity for the hosting company’s sales force to be in front of hundreds or thousands of customers to sell upgraded solutions to customers who may have a previous or older version of their product.
When you first think about hosting an international meeting, you may think it will break the bank; however, this is not always the case. Whether you are trying to capture a new audience, enter a new market, begin a global conference, or simply host an internal meeting, your company can see the return on investment. Traditionally we think of ROI as monetary values, but international meetings provide a platform for intangible ROO (return on objectives) to outweigh the tangible. Increased brand awareness, relationship-building, knowledge exchange, and employee productivity are just a few reasons to take the risk to get the reward!
Whether it’s a product launch, sales blitz, training series, customer hospitality event, or a demand gen campaign, roadshows are an effective way to reach many customers, potential new leads, and partners in a face-to-face setting in local markets. There are few programs more effective than a roadshow for achieving direct engagement with an audience, however, the payoff comes at the expense of new logistical and creative challenges. Brightspot custom-builds each roadshow to accomplish client goals and prove return on engagement.
Calculate Your Budget
Estimate your meeting’s spend with our handy budget calculator. Play around with some “what-if” scenarios to find out what you can expect to spend on different programs.
• What does your program cost at a 4-star hotel? 5-star?
• How many attends can you invite?
• Can you afford to go international?