Overview
Mid-level meeting planner to manage meetings and incentive travel programs. The ideal candidate will have a minimum of 5-7 years of experience in: meeting planning, onsite event execution, vendor supervision, budget management and a strong knowledge of global incentive travel markets. The individual in this position will be challenged to drive a high level of service excellence and an attitude of ownership for program success and client satisfaction.
The Company
Brightspot Incentives & Events, an incentives & events agency in Irving, TX, serves Fortune 1000 clients to drive performance improvement and channel engagement through incentive travel, meeting planning, sales incentive programs, and engagement campaigns.
Main Responsibilities
- Manage full-service meetings, events, and group incentive travel, both domestically & internationally
- Customer relationship management
- Strong knowledge of program/event management and budget maintenance
- Travel to meeting locations to coordinate logistics & manage on-site events
- Collaborate with graphic designers to create themed art for websites, print & electronic collateral and promotional items
- Collaborate with IT/web developers to customize registration websites & electronic communication
- Collaborate with Air Travel Team to coordinate all attendees’ travel needs
- Collaborate with Print Partners to produce and distribute print pieces
- Recommend creative solutions and develop best practices
- Manage email and telephone support to program stakeholders and participants
- Manage assigned Program Specialist(s) on team including yearly performance review
Reports to
Minimum Qualifications
- Four-year degree in hospitality, marketing, communications, or related field; CMP designation a plus
- 5-7 years of relevant meeting planning experience, including planning incentive events combined with strong knowledge of incentive travel markets
- On-site event coordination & vendor management experience, including third party vendors
- Experience working with hotels, DMCs, transportation companies and talent agencies
- Creativity in program design and communications
- Manage internal & external budgets and expenses
- Excellent written and verbal communication skills
- Experience using Basecamp Project Management Tool or similar
- Intermediate to advanced level of experience with Excel
- Travel required; approximately 25%
Bring to the table
- Customer service and problem-solving skills
- Strong work ethic and demonstrated ability in managing multiple/competing priorities
- Energy, enthusiasm, and positivity
- Personal passion for travel
- Accountability
- Attention to detail
Benefits
- Full-time position
- Competitive salary
- Benefits package (medical, dental, paid vacation, 401k)
- Jeans casual environment
- Recognized as a “Best Places” to work within industry
- 3/2 hybrid schedule (T/W/Th in office & M/F remote)
